What Is Recycled Rainbow?

Recycled Rainbow is a four-day event inspired by the Burning Man festival. Everything is organized, built and paid for by volunteers with their own resources. There are no trash cans, so you’ll have to pack your trash out with you. There are no vendors, so you have to bring enough food, drink and whatever else you need for four days. There are no schedules or rules, so you’ll have to make things happen yourself and respect your neighbor.

Tickets

Tickets are now available online!

Meeting Minutes: March 29, 2008

Forming an LLC

Scary, grown-up stuff! I’m scared!

Recycled Rainbow, LLC

The life of an LLC begins with the filing of the articles of organization. These include 1. The name of the LLC 2. The name and address of the registered agent for service of process, the person or entity authorized to receive legal papers on behalf of the LLC 3. A statement of the LLC’s purpose Optional: the initial members or managers, and whether the LLC will have an infinite life or dissolve on some date (like in 2012 when the world ends) These articles are filed with the secretary of state along with a filing fee. The articles of organization are public documents and could reveal the names of the members or managers. It’s not recommended to list them with the articles of organization.

Once the LLC is formed…

Important documents that have to be created and saved 1. Membership ledger- this lists each owner of the LLC and the % contribution made by each. It will also list future transfers of ownership shares, should there be any. 2. Management structure -determine how the LLC will be managed, either by the members or by appointed/voted managers. Members are the owners of an LLC. A person can become a member by purchasing membership interests in the LLC by making initial capital contributions. The % of the contribution determines % of ownership shares. Each member should execute an investment representation letter. This letter offers some measure of protection to the LLC because members being admitted make certain representations regarding his/her qualifications and fitness to serve as a member of the LLC. An LLC is either a member-managed or manager-managed entity. In a manager-managed entity, the managers are either appointed or voted into office by the members. Managers may or may not be members of the LLC. The managers are the equivalent to the directors and officers of a corporation. 3. Operating agreement – This should cover: a. powers and duties of members b. date and time of annual meetings c. quorum requirements for member votes (the minimum number of votes needed to conduct business when all memebers cannot vote in person) d. procedure for voting by written consent without appearing at a formal meeting e. procedures for giving proxy to other members f. how profits and losses will be allocated among members g. buy/sell rules This is kept confidential and not filed with the state. 4. Federal Employer Identification Number (EIN) This is needed to open a bank account. Calling or applying online are the most instantaneous ways of getting an EIN. Mailing takes up to 6 weeks, and fax about 5 days. It’s recommended that the LLC’s fiscal year is the same as an individual’s. 5. Formalities The LLC should have in place a written operating agreement in which the capital contributions and percentage ownership shares of each member are clearly outlined. When an LLC member calls a meeting of the LLC members, the LLC must observe all formalities with respect to providing adequate notice to all LLC members. All votes of the LLC members, whether by written consent or by formal meeting must be recorded in written minutes and kept with the LLC’s records. The LLC managers, when making significan and formal decisions, should record their vote in written minutes and maintain the minutes in the LLC’s records. LLCs must file all periodic information reports with the secretary of state in their state of organization as well as in any state in which they are qualified as a foreign corporation. LLCs must pay all annual state franchise taxes, if required. LLCs must file annual tax reports with the IRS and with each state in which they do business. Managers and members must respect the boundaries of conflicts of interest when entering personal transactions with the LLC. Being Sued as an LLC and personal Liability The most notable feature of LLCs is that an LLC’s owners are protected from personal liability for the company’s debts and obligations. LLCs can be sued because they are a legal entity. Complaints can be filed and heard against LLCs in court and in administrative proceedings. An LLC is a legal entity separate from its owners and this separation must be well maintained. Legal errors, personal dealings, ignored formalities, failure to pay taxes, and other misdeeds can destroy the legal protection afforded to the LLC. Seven most important liability protection rules 1. Pay creditors before making distributions to owners 2. Always hold yourself out as an officer/manager of the entity, not as an individual. Sign documents in your capacity as a representative i.e., Dirt Goddess, President, Recycled Rainbow, LLC. 3. Follow the LLC operating agreements. 4. Keep proper records. Prepare meeting minutes, put decisions in writing. 5. Obtain and maintain a business checking account in the name of the entity. Keep personal assets seperate. 6. Always keep the company in good standing with the Secretary of State. File all tax returns, file all periodic reporting forms and pay bills on time. 7. Never dissolve a company with outstanding debt.

Departments

Volunteer Coordinator This person is in touch with each lead person keeping up with their needs as they arise during the event. Emergency Medic for on site first aid needs. Prepared to get people out if an emergency situation arises, i.e. hand cut off with a saw. Earth Guardians Educates the population about leave no trace through nifty signs, verbal communication, example and, if necessary, force. Fire Tenders In charge of keeping the fire(s) under control. And to make sure no one is silly enough to try and jump over the fire. If camps are going to have large fires, it would be helpful to have some sort of schedule for these events so that someone could be on hand in case the fire starts to get out of control. Scheduling would also help with crowd attendance. Greeters They welcome everyone to the community. And have the important job of communicating the rules. Collect monies and tickets. Can help work with the volunteer coordinator to get helpers where they are needed. Spotters Informal rangers looking to keep the peace and watch for dangerous/stupid behavior and prevent it if possible. Conflict resolution There will be no uniform Department of Building Shit Infrastructure detail – physical boundaries and city layout, pot-o-potties, signage They do not build your camp or art structure. General Operations All the fun nitty-gritty that needs to get done before the event. Printing of fliers, tickets and survival guides Mailing of above items Accounting off and on site Theme camp and art installation registrations and city mapping Working with departments to get needed equipment Manipulating the budget to provide myself with good booze and whores Public Relations Getting the word out to get people involved and aware of the event. Promoting to colleges and universities Making presentations to the public and more specifically to the community in which our event will be held to promote open communication and involvement with that community. Radio and event promotion Flier distribution DMV Inspects mutant vehicles for safety and potential hazards Makes sure all vehicles have lighting for night time driving Communicates vehicle driving rules, 5 mph, stay on path/road, lights, etc.